Online Help > Commands > Edit > Add

Shortcut/Linked Entries

Description

 

There are a many scenarios where it makes sense for an entry to appear more than once in the User Interface. For example, you might want to:

 

assign different access to the folder

create a favorite folder with everything centralized

reuse a document for different scenario.

 

Shortcuts created

Shortcuts created

 

Creating shortcuts is simplified by saving the entry once in the database, while linking it to more than one group. So when the application loads the data, it automatically creates a link to the original entry.

 

Creating a Shortcut: Option 1

 

One way to create a shortcut is by using the menu Edit - Create Shortcut.

 

 

Edit - Create Shortcut

Edit - Create Shortcut

 

 

 

You could also select your entry and then click on Create Shortcut from your Edit menu.

 

Duplicate Entry

Duplicate Entry

 

Select the destination folder for your newly created shortcut and click on OK.

 

Select destination folder

Select destination folder

 

The application will automatically refresh and display the new shortcut in the list.

 

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There is no visual difference between the shortcut and the original entry. Therefore, you’ll need to delete all entries to completely remove them.

 

Creating a Shortcut: Option 2

 

A second way to create a shortcut is via the session properties. Since the shortcut is based on a group list, simply add a session in multiple groups by setting two or more destinations, which are separated by “;”. You can also use the browse button (…) and select more than one group by holding the Ctrl key while clicking on the tree node.

 

Group/folder

Group/folder